MINUTES OF THE MISSION CITY COUNCIL
JANUARY 17, 2007
The Mission City Council met in
regular session at Mission City Hall, 6090 Woodson, Wednesday, January 17, 2007
at 7:00 p.m. with Mayor Laura McConwell presiding. The following
councilmembers were present: Connie Footlick, Sue Grosdidier, Debbie Kring, Phil Perry, Steve Schowengerdt, David Shepard, John Weber. ABSENT: Suzie Gibbs.
PUBLIC HEARINGS
There were no public hearings.
SPECIAL PRESENTATIONS
There were no special
presentations.
CONSENT AGENDA
Moved by Footlick, seconded
by Kring to approve the Consent Agenda as printed.
2a. Approval
of the Minutes of the City Council Meeting, December 13, 2006
CONSENT AGENDA - Finance & Administration Committee
No items
CONSENT AGENDA – Community Development Committee
No items
Voting AYE: Footlick, Grosdidier,
Kring, Perry, Schowengerdt, Shepard, Weber. Motion carried.
PUBLIC COMMENTS
There were no public comments.
ACTION ITEMS
PLANNING COMMISSION
There were no Planning Commission
items.
MISCELLANEOUS
There were no miscellaneous
items.
COMMITTEE REPORTS
FINANCE AND
ADMINISTRATION COMMITTEE
Councilmember Shepard announced
that the monthly Appropriations Report was for a total of $1,027,391.51.
COMMUNITY DEVELOPMENT
COMMITTEE
Councilman Perry announced the
next Community Development Committee meeting which is scheduled for February 7,
2007.
UNFINISHED BUSINESS
There was no unfinished business.
NEW BUSINESS
Resolution Relating to
Issuance of Temporary Notes for Public Works Facility
Moved by Perry, seconded by
Grosdidier to approve a resolution authorizing and providing for the
construction of a new Public Works Facility, a public building in the City of
Mission, Kansas; and providing for the payment of the costs thereof. Voting
AYE: Footlick, Grosdidier, Kring, Perry, Shepard, Weber. NAY: Schowengerdt.
Motion carried.
Resolution No. 654 was assigned.
Memorandum of
Agreement with Kansas State University –
Stormwater Best
Management Practice Evaluation and Design
Moved by Kring, seconded by
Perry to approve a renewal of agreement with Kansas State University for evaluation and design of Best Management Practices related to stormwater
management with the City’s amount not to exceed $50,000. Councilman
Schowengerdt questioned what work on this project has been completed to date.
Mr. Scanlon stated that KSU began design work for four different projects in Mission where water quality samples will be taken. These sites will be planted with
natural prairie grasses to help clean the stormwater. This is a joint program
with the Corps of Engineers, KSU, Johnson County Stormwater, and the City of Mission. Mayor McConwell stated that this is a good opportunity to not only clean the
water, but to also slow it down. Voting AYE: Footlick, Grosdidier, Kring,
Perry, Schowengerdt, Weber. Motion carried.
Resolution Relating to
Records Disposition
Moved by Kring, seconded by
Shepard to adopt a resolution authorizing the destruction of certain
records of the City of Mission, Kansas as authorized by Ordinance No. 1143.
Councilman Weber expressed his concerns with the destruction of tape recordings
of City Council meetings. He would like to see this stricken from the proposed
resolution or it should be changed to require that the tapes be kept for five
years. Mr. Scanlon stated that there are always two to three months worth of
tapes kept, but that following adoption of the minutes, the minutes become the
official record of the meeting. Mayor McConwell concurred that the minutes are
the official record and the tapes then have no purpose. Councilman
Schowengerdt stated that during the last meeting he was sure he voted “nay” on
an issue, but the City Clerk reviewed the tape and confirmed that he had voted
“aye.” He appreciated the tape being available and stated, for the record,
that he is “adamantly opposed to Rock Creek moving.” Mayor McConwell noted
that this was done prior to approval of the minutes. Councilwoman Grosdidier
stated that she feels the tapes should be kept for historical purposes.
Richard Peak, 6008 Maple, and a
Planning Commissioner stated that he feels the tapes should be kept until the
plans that come before them are actually constructed. Some of the details
discussed at the Planning Commission Meeting are not always included in the
minutes and it would be helpful to have the tapes to review. Mayor McConwell
stated that if something is not included in the contract that the Mayor signs,
then they are not obligated. Councilwoman Footlick questioned what the League
of Kansas Municipalities recommendation was on this issue. Mayor McConwell
stated that they agree that the minutes are the official record of the meeting
and the tapes should be destroyed following approval of the minutes. The
question was called.
Voting AYE: Footlick,
Grosdidier, Kring, Perry, Shepard. NAY: Schowengerdt, Weber. Motion
carried.
Resolution No. 655 was assigned.
Councilman Weber expressed his
concerns with The Sun Newspaper. It is not consistently delivered to Mission residents and he would like for The Sun to deliver bundles of papers to City Hall,
the Community Center, and the Temporary Construction Offices so that residents
could pick them up at these locations. Mayor McConwell agreed that this is a
great idea and staff will contact The Sun Circulation Department. Councilwoman
Kring requested that a copy of The Sun be included in Council’s Friday packets.
MAYOR’S REPORT
Appointments to Board
and Commissions
Tree Board
Mayor McConwell put forth the
names of David Haws, Ward III, Tami Allen, Ward III, and David Mascal, Ward IV
for appointment to the Tree Board with terms to expire on December 31, 2008.
Moved by Footlick, seconded by
Kring to uphold the appointment of David Haws, Tami Allen, and David Mascal
to the Tree Board with terms expiring December 31, 2008. All present voted
AYE. Motion carried.
Park Board
Mayor McConwell put forth the
names of Jeff Lane, Ward I, Brian Jones, Ward III, Zita Riedel, Ward III, Clara
Nichols, Ward IV, and Keith Yager, Ward I for appointment to the Park Board
with terms to expire on December 31, 2008
Moved by Footlick, seconded
by Kring to uphold the appointments of Jeff Lane, Brian jones, Zita
Riedel, Clara Nichols, and Keith Yager to the Park Board with terms expiring
December 31, 2008. All present voted AYE. Motion carried.
Mission Business
Development Committee – Two Year Appointments
Mayor McConwell put forth the
names of Suzie Gibbs, Lisa Bunce, Hersh Casey, Bill McCrea, Sandy Perry, Judy
Riedel, Sherry Stroud, and Becky Wilson for appointment to the Mission Business
Development Committee with terms to expire December 31, 2008.
Moved by Footlick, seconded
by Kring to uphold the appointments of Suzie Gibbs, Lisa Bunce, Hersh
Casey, Bill McCrea, Sandy Perry, Judy Riedel, Sherry Stroud, and Becky Wilson
to the Mission Business Development Committee with terms to expire December 31,
2008. All present voted AYE. Motion carried.
Mission Business
Development Committee – One Year Appointments
Mayor McConwell put forth the
names of Celia Dalton, Dave Conradt, Kristen Hansen, Lynn Kring, Chad Owens,
Daryl Penner, and Tom Thompson for appointment to the Mission Business
Development Committee with terms to expire December 31, 2007.
Moved by Footlick, seconded
by Perry to uphold the appointments of Celia Dalton, Dave Conradt,
Kristen Hansen, Lynn Kring, Chad Owens, Daryl Penner, and Tom Thompson for
appointment to the Mission Business Development Committee with terms to expire
December 31, 2007. Councilwoman Kring abstained from voting on the appointment
of Lynn Kring (husband) to the MBDC. All present voted AYE. Motion
carried.
Councilman Weber noted that of
all the appointments made tonight, there is only one appointee from Ward II.
Mayor McConwell noted that there are a number of members already serving on
boards whose appointments have not yet expired.
Mayor McConwell encouraged any
residents interested in serving on a board to submit a letter of interest to
the Mayor.
Appointment of City
Officials
Mayor McConwell put forth the
names of Mike Scanlon, City Administrator; Don Chamblin, City Treasurer; Keith
Drill, Municipal Court Judge; and Lavone Daily, Municipal Court Judge Pro-tem
for appointment to expire on January 16, 2008.
Moved by Grosdidier,
seconded by Kring to uphold the appointments of Mike Scanlon as City
Administrator, Don Chamblin as City Treasurer, Keith Drill as Municipal Court
Judge, and Lavone Daily as Municipal Court Judge Pro-tem with their terms
expiring January 16, 2008. All present voted AYE. Motion carried.
Appointment of Bond
Counsel, Financial Advisor, Appraiser, and Land Use Attorney
Mayor McConwell put forth the
names of Gilmore & Bell as Bond Counsel, Springsted, Inc. as Financial
Advisor, Integra Realty Resources as Appraiser, and Lathrop & Gage as Land
Use Attorney for appointment as advisors to the City with terms expiring
January 16, 2008.
Moved by Footlick, seconded by
Kring to uphold the appointments of Gilmore & Bell as Bond Counsel,
Springsted, Inc. as Financial Advisor, Integra Realty Resources as Appraiser,
and Lathrop & Gage as Land Use Attorney with terms expiring January 16,
2008. Councilman Weber questioned whether the appointment of Gilmore &
Bell would be for the specific individual who has represented the City in the
past. Mayor McConwell stated the appointment does not specify an individual at
Gilmore & Bell, but rather the firm as a whole is being appointed. Mayor
McConwell stated she does not want to pay an individual to travel to and from Wichita to represent the City. Councilman Weber stated he does not want to pay an
individual that he feels “did an atrocity” to the City in the past. Voting
AYE: Footlick, Grosdidier, Kring, Perry, Schowengerdt, Shepard. NAY: Weber. Motion
carried.
Mayor McConwell reported that the
West Gateway Advisory Committee has been appointed with the following
participants: Steve Hansen, Chris Carroll, Ray Brill, Jim Schloss, Mark
Babick, Michael Keck, Joan Wells, Tim Underwood, Steve Burn, Bill Hanson, John
Anderson, Jim Harpool, Coulter DeVries, Kim Donoway, Lawrence Andre. A few
more potential members have yet to respond. Councilwoman Gibbs will serve as
chair of this committee. The first meeting will be January 30th.
CITY ADMINISTRATOR’S
REPORT
Mr. Scanlon reported on the
January 16th Trail Meeting at which only three residents attended.
The weather may have played a part in this. A letter will be sent to residents
asking if they would like to have another meeting and their preferred time.
An interlocal agreement with Johnson County will be presented at the January 24th Special City Council
Meeting. This interlocal relates to stormwater management and, if approved, on
February 21st Kent Lage will present the City with a check for $2.1
million dollars.
Forms have been submitted for HUD
EDI Grant for $500,000. STAG reimbursement has been completed so by the end of
February the City should have collected approximately $3 million in
reimbursement for the Rock Creek Project.
Bids on Rock Creek have been
received, but we do not have final plans from the developer at this time. The
bids were very competitive, all being below the engineers estimate. Four bids
were received.
Councilmembers Grosdidier and
Shepard have reinstituted their meetings with Mr. Scanlon and Bruce Kimmel of
Springsted to discuss the financing of The Gateway Project. This will assist
as The Gateway developers are submitting their new plans to ensure they are not
receiving too much incentive from the City and that they are building a project
of the scope and size that they originally agreed to.
The City will host two Capital
Project Update meetings in February. These informational meetings will update
the public on projects going on around The Gateway. There are two stormwater
projects underway – Rock Creek and Cooper Creek. The City will be working with
the County for additional assistance in paying for Cooper Creek improvements,
since this creek is not in Mission, but adds to the flooding of our community.
Staff is working on 15 different
calendars at this time, including:
Public Works Facility
Construction Calendar
Gateway Public Project Calendar
Gateway Private Project Calendar
Rock Creek Phase II Calendar
(Maple to Outlook)
Rock Creek Redevelopment Calendar
Rock Creek Trail Phase I Calendar
West Gateway Committee Calendar
Comprehensive Housing Task Force
Committee Calendar
Neighborhood Advisory Committee
Calendar
Park Community Dialogue
Implementation Committee Calendar
Sustainability Committee Calendar
Tree Board Committee Calendar
Parks for All Committee Calendar
Parks Board Calendar
Mission Business Development
Committee Calendar
Mr. Scanlon noted that these do
not include any City Council Committees, special City Council sub-committees,
or internal staff meetings. He also stated that there will be five different
ribbon cuttings and groundbreakings. He noted that there are only nine staff
members working on these issues at this time due to several vacancies on the
staff, and requested Council’s patience considering all the work that must be
completed.
Discussion continued on the
status of RED Brokerage and the redevelopment of the Rock Creek area along Johnson Drive.
Councilman Weber stated that with
all the committees in place, he hopes there is a mechanism in place with regard
to spending limits. He feels any expenditures by any of these committees
should come back through either the Finance and Administration Committee or the
Community Development Committee. Mr. Scanlon confirmed that all these
committees answer to City Council Committees. City Council will have to
approve any expenditures.
Councilwoman Kring announced a
Ward III meeting that will be held January 18th, 7:00 p.m. at the
Community Center.
ADJOURNMENT
Moved by Perry, seconded by
Schowengerdt to adjourn the meeting at 7:40 p.m. All present voted
AYE. Motion carried.
Respectfully submitted by Martha
M. Sumrall, City Clerk.
